Veterans Service Commission Privacy Policy

We respect your right to privacy and will protect it when you visit our website. This page explains how we handle information about you when you visit and use our site. The Richland County Veterans Commission (RCVC) provides this website as a public service — you do not have to provide any personal information in order to enter and browse. The extent and type of information we receive depends on what you do while you are visiting our website.

The RCVC collects no personal information about you when you visit our website unless you specifically and knowingly choose to provide such information to us. If you choose to provide information to us, we use it only to fulfill your request for information or services.

Statistical Information Collected and Stored Automatically

Our website automatically records website usage information that we analyze statistically to track operational problems, to prevent fraud and to improve the effectiveness, security and integrity of the site. This information does not identify you personally and we do not use this information to track or record information about individuals. We will disclose this information to third parties only in aggregate form or as may be required by law. For each page that you visit, we collect and store only the following technical information in what is called a web server log file:

  • Date and time of access
  • URL address of the RCVC webpage visited
  • Internet domain and IP address from which our website was accessed
  • Type of browser and operating system used to access our site (if provided by the browser)
  • URL address of the referring page (if provided by the browser)
  • Completion or success status of the request for a web page or other on-line item
  • File size of the webpage visited

Information That You Voluntarily Provide

If you voluntarily provide us with personal information, for example by sending an e-mail or by filling out a form and submitting it through our Website, you are indicating voluntary consent for us to use the information you are submitting to respond to your message and to help us provide you with the information and services that you have requested. We make every effort to disclose clearly how information is used at the point where it is collected so that our users can determine for themselves whether they wish to provide the information.

Sharing and Disclosure of Information. Your submission, including personal information, may be shared within the RCVC as well as with other Federal or State agencies, or others if necessary to address matters raised in your submission as allowed by the Commission's systems of records or as otherwise required or authorized by statute, including requests from Congress, Freedom of Information Act requests from private individuals or companies, for law enforcement purposes, for routine agency uses subject to the Privacy Act, or under our access and public record rules.

If any personal information you provide will be maintained in an RCVC Privacy Act system of records, you will be notified at the point of collection through a Privacy Act statement, as to whether providing information is mandatory or voluntary, and the effects of not providing all or any part of the requested information. The Commission ensures that it has and implements procedures to regulate the collection, maintenance, use, and dissemination of Privacy Act-protected information.

Under the Freedom of Information Act (FOIA) and the Privacy Act of 1974, to the extent applicable, you have certain rights to obtain information about you or your company that may be in our records. For more information about the circumstances under which you can get and correct this information, visit our FOIA Web Page. You will get access to any information that the FOIA and Privacy Act require us to disclose to you.

Any comments that you submit to the RCVC on a proposed rulemaking, petition, or other document for which public comment is requested will be made public, including any personally identifiable information you include in your submission. We may share non-personally identifiable information with others, including the public, in aggregated form, in partial or edited form, or verbatim.

We do not collect, give, sell or rent any personal information to third parties for commercial marketing.

Retention of Information. We may retain electronically submitted information as long as necessary to respond to your request, depending on the subject matter and according to the principles of the Federal Records Act and the regulations and records schedules approved by the National Archives and Records Administration (NARA). Computer web server logs may be preserved as long as administratively necessary and are scheduled for destruction in accordance with guidelines approved by NARA. The information in the logs may be used at any time as necessary to prevent security breaches and to insure the integrity of the data on our servers.

Security of Personal Information

We use commercial encryption techniques to protect the transmission and storage of the information you submit to us when you use one of our secure online forms. E-mail that you send to us is not necessarily secure against third-party interception or misdirection. For your own protection, you may wish to communicate sensitive information using a method other than e-mail.

For website security purposes and to ensure that our website remains available to all users, RCVC computer systems that support the website use industry-standard methods and software to monitor and audit network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Anyone visiting our website expressly consents to such monitoring and auditing.

Links To Other Sites

Our website contains links to the websites of other government, public and private organizations that are outside of our control. When you follow a link to another site, you leave the RCVC site and your website interactions are no longer protected by our privacy policy. The RCVC is not responsible for, and does not endorse the privacy or security practices and content of non-RCVC websites.

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